Host FAQs

Everything you need to know so you can get involved with the In2scienceUK programme right away.

When does the programme run?

The programme will run between Monday 25th July and Friday 26th August 2022. All placements will take place within this timeframe.

What will the training be and when will it be held?

We will run training sessions online where we will give tips and guidance on how to plan and deliver your work placement. The training will be held in July 2022 on multiple dates, and will be recorded for anyone who is unable to attend.

Who is eligible to participate as a host?

We welcome applications from anyone who is currently working within the field of science, technology, engineering and maths in the UK. This includes PhD students. Unfortunately, applications from current undergraduate or masters students will not be considered due to the requirement to host students at your workplace.

The In2scienceUK programme currently runs in several regions across the UK, and we consider applications from people who work in or within a one-hour commute of them:

Birmingham

Cambridge

Cardiff

Colchester

Coventry

Edinburgh

Exeter

Lancaster

Leeds

Leicester

Liverpool

London

Manchester

Oxford

Reading

Warwick

Wolverhampton

We are always looking to expand our programme to new regions and give as many inspirational young people the opportunity to participate as possible. If you do not live within one hour of one of our current regions, but are still interested in getting involved, get in touch.

How does the selection process for hosts work?

Our applications are not merit-based and matches are made by aligning student interests, location and availability. This means that we are not able to guarantee all eligible volunteer applicants will be successfully matched to student/s to host.

Whilst we do accept applications from professionals across the breadth of the STEM sector, we receive the highest demand from our students for placements with a hands-on or research focus, and these volunteers will therefore have higher chances of being selected.

It’s also worth noting that some of our current regions are fairly small in size and we are only seeking small numbers of volunteers. In regions where we are oversubscribed, our selection process remains the same and is not based on the quality of content written in applications, but on aligning demand from students and availability.

What information will I need to provide in the application?

Our applications are designed to capture the necessary information to allow us to match you to a suitable student/s to host for the placement. After creating an account on our online application portal, you will be able to view the application form and complete it at your own pace, with your progress saved automatically.

To give you an idea for now, the information we ask for is:
• Personal details
• Your place of work
• Your area of expertise
• Availability and capacity
• Risks and sensitivities
• Consent

When is the deadline to submit a host application?

The host application deadline for the summer 2022 programme is Friday 8th April 2022.

Can I pair up with a colleague to host the placement?

We prefer that individuals sign up to be the main host contact – but activities during the placement can be supported by colleagues.

What will I be expected to do for the work placement and how do I arrange this?

You can read our latest blog post for more information about placements and to get an idea of the types of activities that can be included. If successfully matched to a group of students, we will also provide a guide and an induction session that will help you to plan your placement.

What is the length of the work placements?

We are looking for volunteers who can host a one or two week work experience placement.

How are students selected?

Each student is shortlisted and interviewed before a placement. Our selection criteria are based on new data published by the DfE which identifies those most under-represented at university and in STEM and research careers. 

Core Criteria:

  • Students must be currently attending a state-funded school.
  • Students must be 16 years old or over and a current year 12 student or equivalent.
  • Students must be studying at least one STEM-related A-Level, BTEC or equivalent. 
  • Students must be within one hour commute of their placement location.

Additional Criteria:

To be considered for our shortlist, students must meet a minimum of one of the following criteria. (These may differ depending on region)

  • Be a recipient of Free School Meals (FSM) in year 11, or at sixth form.
  • Be a current recipient of EMA or Pupil Premium.
  • Currently, live in a POLAR Q1 area. Learn more about POLAR data.
  • Have parents or carers who have no higher education degree.

Do I need a DBS check?

Whether you need a DBS check to participate in the programme depends on the placement and whether this will require lone-working with the students. If you are unsure, we ask that you get in touch with us.

DBS checks can be carried out simply, but we ask that you reach out as early as possible to ensure that we are able to process these before the start of the placement. Many volunteers are already covered by existing checks so please contact HR or your department to find out before you get in touch.

I don’t work in an area currently covered by In2scienceUK, can I still host a student?

In2scienceUK is always looking to reach out to provide more students across the UK with the opportunity to take part in life-changing experiences. We ask anyone who would like to host a student who doesn’t work in an area currently covered by In2scienceUK to fill out our online application. We will then review these and get in touch if we believe that it is possible for you to host a student in the region.

I can’t host a student in 2022 but I’d like to get involved in 2023 – is this possible?

Yes! Please complete this 2023 Expression of Interest Form and we’ll get in touch with you in the Autumn when applications open for the 2023 programme.

Will I need a risk assessment and/or insurance?

For safety, all hosts will need to submit a short risk assessment. We provide a partially filled template to help with this, although your organisation may already have a template.

Participants will need to be covered by your organisation’s workplace insurance. Most organisations, especially large organisations such as universities, have simple, established procedures for this.

How can I get in contact if I have further questions?

  • We are running a series of Volunteer Information Sessions before the application deadline. Each session is 45 minutes long and includes a 30 minute presentation and a 15 minute Q&A. Head to the Eventbrite Page to see the available dates and to register your place.
  • If you have any further questions please email us at [email protected]

Are you In2science?

Apply to host a group of students today.